Please join us at our annual meeting:
April 7, 2019
Breakfast: 9:00 am
Meeting: 9:30 am
The SAM Board is excited that our organization continues to have a positive impact on our skaters, their families and the community.
Please join us at the Skating Association of Maine’s annual board meeting, which will be held April 7, 2019, 9:00 am at the Ice Vault.
There will be a breakfast at 9:00 am and the annual meeting will start soon after.
If you are unable to attend the meeting, a Proxy is available on our website on the documents page. The vote for Steering Committee positions will be held as a secret ballot. Ballots will be available at the annual meeting.
The SAM Board members hope to see you at the annual meeting.
Susan T Smith
Skating Association of Maine Annual Meeting
Sunday, April 7, 2019 at 9:00 a.m.
AGENDA
1. Rollcall
2. Reading of the Minutes of Previous Meeting
3. Ratification of 2018 – 2019 Actions of Board and Executive Board
4. Report of Officers
President
Vice President
Treasurer
5. Report of Trustees
6. Reports of Committees
a. IT/PR
b. Figure Skating c. Hockey
d. Fundraising
7. New Business a. None
8. Elections
9. Recognition(s)
Actions taken by the board
Date
03-20-19 03-20-19
07-18-18 07-18-18
07-18-18 06-20-18 06-20-18 06-20-18 06-20-18 06-20-18
Action Taken
Discussed providing lunch to help support Sled Hockey being held on 3/31/19.
Discussed assisting travel hockey in the cost to purchase new travel jerseys (jersey will include SAM logo).
Discussed providing lunch for a skating camp (Art of Teaching Seminar for Coaches). Held for figure skating and hockey coaches.
Discussed reimbursing hockey volunteers for USA Hockey expense. A Reimbursement Form must be submitted.
Discussed putting a percentage of hockey and figure skating profits into Reserves.
Discussion to purchase two table covers for marketing events. 2018/2019 Figure Skating budget was presented and discussed. Discussion to purchase new jerseys for house hockey. 2018/2019 Travel Hockey budget was presented and discussed. 2018/2019 House Hockey budget was presented and discussed.
Motion to Accept
Jeff Morton Steve Prescott
Sue Smith
Jeff Morton
Jeff Morton Sandra Prescott Sandra Prescott Sandra Prescott Heather Knowles Sandra Prescott
Second By
Steve Prescott Dawn Kilgore
Dawn Kilgore Dawn Kilgore
Dawn Kilgore Dawn Kilgore Diana Kelley Dawn Kilgore Dawn Kilgore Dawn Kilgore
Approved
All In favor All in favor
All in favor All in favor
All in favor All in favor All in favor All in favor All in favor All in favor
Actions taken by the Board of Directors and Executive Committee for 2018/2019 year to date
Treasurer's Report April 7, 2019
The Skating Association of Maine approaches the completion of the Fall/Winter season. We are happy to welcome SAM families throughout the state who participate in our programs. We thank the coaches, volunteers, families and friends that make our organization a success.
Fundraising events are a major part of our organization. They support our scholarship and education programs. The success of these events is contributed to the participation of families and friends with their continued efforts. We also recognize and express appreciation to the businesses and individuals that continue to support SAM.
Congratulations to all the SAM skaters for their achievements again this year. We are proud and happy for their success.
Happy Skating,
Sandra Prescott SAM Treasure
PUBLIC RELATIONS AND MARKETING REPORT April 7, 2019
The Skating Association of Maine saw an increase in publicity this year through successful promotion of several events, including Skate your Heart Out, Skate with Santa, Spooktacular and craft fair. By way of media advisories, press releases and pitching, the media covered and promoted more SAM events, that led to an increase in attendance at many of the events.
The association also invested in promotional items to increase awareness for SAM, including t-shirt, pucks, pop sockets and a new game board for use at community events to attract more people to the booth or table and learn more about SAM’s programs.
SAM continues to improve it’s outreach and engagement with new members by using the website www.maineskaters.com and social media, including more Facebook Live videos.
Greg